Facility Reservations

Reservation Requests

  1. Access the Duke University Reservation System
  2. Go to the top, right-hand corner of your screen and click “Welcome Guest.” Then click “Sign-In.”
  3. Sign-in with your Net ID and password. This will take you to the EMS “Site Home” page.
  4. You will see on the “Site Home” page that we have provided three training videos to familiarize you with new EMS Web App. The training videos provide information on the steps listed below. Please note that in order to view these videos you must be using Chrome or Mozilla Firefox.
    • How to make a single reservation.
    • How to make a reoccurring reservation or meeting.
    • How to manage your reservations.

For questions related to Duke Rec & P.E. space requests and availability (listed above), please email Emily Skoczlas. For questions related to all other spaces or issues with your account, contact Duke Athletics.

Reservation Fee Structure

Facility Fees Document

Reservation Policies

  • Requests must be made 7 days in advance, must be requested in the current semester, and can only take place during normal facility operations.
  • All reservations must be made through the EMS system (except for special events). Please – no walk-in requests.
  • Student groups are limited to 4 hours maximum of reserved space per week.
  • The reservation schedule is based on the undergraduate academic calendar not the graduate school calendar. Requests will not be processed during the undergraduate reading and exam period
  • Cancellation Policy: There is a 14 day cancellation notice from the first day of your reservation required. Notifying us prior to 14 days in advance of the first day of your reservation will terminate the contract and you will receive a full refund.
  • All reservations are subject to be changed in the event that the space is needed for Recreation and PE programming or Athletics.
Indoor Requests
  • Fees are associated with all indoor reservable spaces with the exception of the squash courts.
  • Weekly time slots are available to be reserved in Card Gym by groups wanting to play volleyball, basketball, and badminton by reaching out to Emily Skoczlas.
    • These available time slots will be provided by Recreation and Physical Education.
    • Groups will be permitted to book one time slot per week for up to 4 weeks at a time.
    • Time slots can be up to 2 hours.
    • Groups will be charged per hour, will be required to sign a contract, and pre-pay.
Outdoor Requests
  • When requesting a reservation on the Cohan Fields, Turf Field 1 and Turf Field 2 recreation times are as follows:

    • Monday through Friday 5:00pm-11:00pm (fall semester) and 6pm-11pm (spring semester) by reservation only.
    • Saturday 3:00pm-10:00pm by reservation only.
    • Sunday 4:00pm-10:00pm walk up and play, no reservation needed.
  • Turf Field 3 is not a field. It is fields 1 and 2 combined. Please note that if Turf Field 1 or 2 is taken at this time, Turf Field 3 is unavailable.
  • There is no reservation fee associated with the outdoor spaces.
  • The Grass Field on Cohan Fields, Williams Field, Field 751, and Pascal’s indoor field is only to be used by Varsity Athletics in addition to Intramural Sports and Sport Clubs through the Recreation & Physical Education Department.
Facility Policies and Etiquette
  • Pets, alcoholic beverages, and smoking are prohibited. Service animals are permitted.
  • The floors must be covered for non-athletic events.
  • Food and drink are not permitted in the multi-purpose room or basketball courts (with the exception of water). This includes chewing gum. Please make sure chewing gum is picked-up at the end of the event.
  • All participants must wear shoes and the shoes must be appropriate for the space/field.
  • Tap shoes, heels or other shoes that may damage the floors are prohibited in all of the multi-purpose rooms. 
  • Groups/participants are only allowed in the identified spaces provided by the reservation office. Adjacent spaces must be scheduled and reserved separately.
  • All signage and posters must be posted neatly and removed immediately following the event. Any damage caused by signage hung will be billed to the group (painters tape or command strips should be used on walls and doors).
  • Do not leave equipment/personal belongings overnight. The Recreation & Physical Education Department is not responsible for any lost, stolen, or damaged personal items.
  • Please contact Emily Skoczlas for any Lost & Found items.
Squash Court Policies
  • All participants must check/swipe in at the front desk of Wilson Recreation Center.
  • Equipment is available for check-out at the front desk of Wilson Recreation Center.
  • Protective eyewear is required.
  • Courts are for SQUASH only and are available through reservations only. 
  • Only non-marking closed toed/closed heeled athletic shoes are permitted. Squash shoes are preferred.
  • Appropriate athletic apparel is required. Shirts must be worn at all times.
  • No gum, food, tobacco products, or alcoholic beverages are allowed.
  • Only water is allowed within the squash court area.
  • No liquids are allowed on the courts.
  • The use of profanity is prohibited.
  • Please turn off all lights at the conclusion of play.
  • Cleaning stations are provided for sweeping the court after each use.
  • Facility monitors will check the courts periodically to ensure users are approved to use the courts. You may be requested to provide identification to verify membership.

*Recreation and Physical Education employees have the final say in policy interpretation and enforcement. Failure to comply with any of the above policies may result in temporary or permanent loss of recreation center privileges.

Reservable Spaces

Indoor Spaces

Wilson Recreation Center:

  • Wilson Courts (19,844 sq. ft.)
  • Multipurpose Room 110 (1,938 sq. ft.)
  • Multipurpose Room 125 (3,965 sq. ft.)
  • Classroom 18 (595 sq. ft.)
  • Classroom 20 (1,092 sq. ft.)
  • Racquetball Court A (800 sq. ft.)

Card Gymnasium:

  • Card Courts (11,083 sq. ft.)

IM Building:

  • Squash Courts A and B (672 sq. ft.)

Brodie Recreation Center:

  • Brodie Lower Courts (11,236 sq. ft.)
  • Brodie Upper Courts (8,835 sq. ft.)
  • Multipurpose Room 149 (629 sq. ft.)
  • Classroom 208 (546 sq. ft.)
  • Racquetball Court A (800 sq. ft.)
Outdoor Spaces

Cohan Fields:

  • Turf Fields 1 and 2 (34,650 sq. ft. each)

Ambler Stadium Practice Tennis Courts:

  • Courts 1-8 (2,808 sq. ft. each)

East Campus Tennis Courts:

  • Courts 1-10 (2,808 sq. ft. each)

 

 

 

 

 

 

 

Frequently Asked Questions (FAQ)

What spaces are eligible for dance?
Multi-purpose 149 (East)
Multi-purpose 110A (West)
Multi-purpose 125B (West)

Is music provided in the identified spaces?
No. You are responsible for providing your music.

Are confirmations 100% guaranteed?
Yes, in most cases. However, all reservations are subject to change.  If anything changes, your advisor will be notified as soon as possible.

How do we go about reserving additional time outside the hours of our regularly assigned or scheduled hours?
Contact your advisor who will, in turn, contact the reservation office to check availability.

If a conflict arises, how should it be handled?
Never assume an empty space has not been reserved.  If you do not have an official confirmation, please check with the staff at the front desk before using.  Please be advised that if you use a space without a reservation and a group shows up with a reservation you are required to leave the space. We recommend that you bring a written confirmation with you to avoid any conflicts.